5 tips to boost productivity in remote teams
In these ever-changing times, we are now working from home more than ever before. From small startups to big multinational corporations, more companies are making the transition from office environments to remote teams of people working from the comfort of their home. Our collective shift toward a remote work from home culture has some surprising benefits, including the opportunity for increased productivity.
Has your company recently adopted remote work policies? We'd like to share five simple tips on how you and your team can boost productivity while working from home.
1. Create a dedicated workspace.
If you've just begun working from home, we recommend setting up a dedicated workspace. This creates a mental separation from the rest of the house, dividing where you work from where you relax. Find a quiet place where you can minimize disruptions, like a low-traffic area that you and the rest of your family don't normally use. This can be a guest bedroom, basement, home office, or even a small armchair or desk in the corner of your living room. Once you've found your ideal spot, make sure you have everything you need in one place, i.e. good lighting, a comfortable and supportive chair, and a good Internet connection. This ensures that you'll be able to limit interruptions, and keep your work momentum going.
2. Determine a schedule for remote work from home.
If your company offers you the flexibility to set your own schedule, we encourage you to take advantage of it. Plan your work around the times when you're most productive. If you're a supervisor, encourage your employees to seek out the rhythm that works best for them. For some, this may be similar to their current work schedule. Others might be more productive in the morning or late at night. Some employees might have young children in the house and want to work when they are occupied or asleep. We all have different preferences or requirements, so we need to find the groove that works best for us and encourage our teammates to do the same.
3. Set weekly and daily goals.
When we work from home, we have fewer opportunities for face-to-face communication. That's why it's important to set weekly and daily goals to make sure every one of our teammates is on the same page. Daily goals give an idea of what needs to be worked on presently, while weekly goals provide a bigger picture and help keep the group on track as a whole. These can be communicated via email, group chat, asynchronous meetings, or a project management tool. The format doesn't matter as long as everyone has a clear view of the tasks they need to complete as well as their deadlines and priorities. At the end of the week, we recommend reviewing your goals together to determine what has been accomplished, what still needs to be worked on, and where to go from there.
4. Acquire or gain access to all necessary tools.
While our offices already have all the tools we need to do our jobs, our homes are not always equipped in the same way. If you wish to stay productive while working from home, you need to acquire or gain access to all the resources you need. This might mean receiving a company-issued device, such as a laptop or phone, or simply gaining access to a corporate software subscription such as Microsoft Office or Adobe Creative Suite. Supervisors should make sure their teams have all the resources they need to do their job to the best of their ability, and employees should not hesitate to ask for what they need to complete their tasks effectively.
5. Host asynchronous meetings.
Meetings are an inevitable part of any work environment, but remote work can make traditional meet-ups difficult. With everyone working different hours, not all team members may be available for video conferencing. Additionally, technical glitches such as video and audio interruptions are ever present and can seriously hinder productivity. If this is a particular struggle for your company, consider hosting asynchronous meetings. Unlike video conferencing, asynchronous meetings don't take place in real time, which gives participants the opportunity to respond according to their timetable. At Meetquo, we host your asynchronous meetings, allowing you to write and record proposals and feedback, sign off on meeting outcomes, and keep track of all key decisions in one convenient place.
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